For a name, we wanted something that would be distinctive and represent our guild. "High Cotton" is a great choice, as the guild is located in a major cotton-producing area, Bulloch County, GA. And of course, like all good quilters, we have cotton fabric stacked high in our sewing rooms!
Since most quilters will either go to, enter or help organize a quilt show at some time, we'll share the behind the scenes look at what goes into putting on a guild's first show. By the way, we are a small guild, about 40 members, and only five years old.
The timeline so far:
Late 2008, members suggested we hold a show in 2010, to tie in with our fifth anniversary. A majority approves and a chair is appointed.
Early 2009, a pattern for our opportunity quilt is selected. Guild members are asked to make blocks, either hand appliqued or machine-pieced nine-patches. The quilt is assembled and quilted in time to take to the Georgia National Fair in October, and to some other shows.
A local non-profit is selected to receive funds raised by the quilt. The Ogeechee Area Hospice will receive half the net, the other half will be used for expenses of the show.
Early 2009, a site committee looks at potential locations for the show. A site is selected, final dates approved and the space reserved.
Late 2009, we made a list of committees and members were asked to sign up for one or more. Committees begin to meet to develop categories and rules for the exhibit, to acquire a judge, and schedule vendors.
January 2010, the show chair provides the program at the guild meeting, reviewing what has been done and what will have to be done to prepare for the show. She also gives tips to the members on preparing quilts to be in the show. Because this is our first show entries will be limited to guild members.
Work begins on publicity, we set up a blog page and email address for the show and prepare a list of places to send show announcements.
A judge is selected and we are put on her schedule.
March, the committee provides several potential names for a vote at the guild meeting. With the name in place we develop a logo and begin sending out press releases to national quilt media.
The overall committee meets. So many decisions! We will have a guild book sale/sale table, and door prizes, but will not have a silent auction or members table. Hours and admission price are approved and the schedule for turning in quilts, judging and the show confirmed. Advertising rates for the show booklet are approved and members asked to begin selling ads.
